In emerging businesses today that relies highly on documents for their operations and use Maximo® for asset management, the right combination of Maximo application system and an efficient document management system (DMS) is the answer.
For this reason, Maximo integrates with the document management system called SharePoint® to provide better administering of tender record attachments and produce the integration of the two systems called mXshare.
The objective of mXshare is to provide a solution that will be able to link documentation from SharePoint DMS to the right existing records in the Maximo system. It is an integration that will give convenience to the people of the organization, who are Maximo and SharePoint users, by making attachments to Maximo records easy and traceable.
The mXshare Solution
mXshare is the seamless combination of Maximo enterprise asset management applications and SharePoint DMS capabilities. They form the solution for paperless business operations, secured and categorized attachments in Maximo records, and tracked documentation.
With mXshare, documents uploaded in the customizable SharePoint site are automatically added to the Maximo document library, and, attaching them to Maximo records is as easy as the usual Maximo document-attaching way, offering versioning and tracking.
Managing attachments can be done in two ways, either through Maximo or SharePoint. After every modification on documents, the two systems are updated with details for audit trail.
mXshare aims to help customers manage both Maximo records and attachments in an uncomplicated way without altering the capabilities of Maximo and SharePoint the customers have always known.
mXtender: Making the most out of your Tendering Process
mXtender packs your tendering process with features that will help you monitor and take control of your tendering process:
Validate field inputs
Automate required computations
Provide support to attachments through DMS configuration
Implement KPI monitoring
Provide workflow dedicated to tendering
Tendering in Maximo
The tendering process can take place in Maximo through the MXTender application. Each of its five (5) steps is supported by a corresponding MXTender application tab.
MXTender application tabs provide Maximo users the interface that accepts data of tender transactions under the tendering steps. Please see the following table.
Tendering Step
mXtender Step
Planning and Approval
Tender Tab, Tender Lines Tab
TIP Preparation, Sending and Receiving
Tender Invitation Tab
Technical Evaluation
Technical Lines
Commercial Evaluation
Commercial Tab
Tender Process Monitoring
KPI Tab
mXtender with Vendor Bids Portal
MXTender can provide a Maximo portal intended for letting vendors attach their bids. Called the Vendor Bids Portal, it is a customized portal with Vendor Start Center and Vendor Bid Application.
The highlight of the Vendor Bids Portal is the Vendor Bids Application which the vendor can use to attach his bids electronically. The way of attaching bids is the same as the usual Maximo-attaching way.
mXtender with Workflows
Through Maximo workflow, the tasks of the Tendering Team can be organized with the following features.
A tender record in a workflow.
Direct link from Workflow Inbox to the assigned tender record.
Display of a dialog box with appropriate options.
Definition of time limit for completing task, record escalations, notifications.
mXbsc: Stop the Guesswork. Measure. Manage. Optimize
Taggs Enterprises Applications Manager (TEAM) Global combines the one of today's most effective business tools with the leading enterprise management system in its upcoming product, MAX2BSC.
TEAM Global presents this one of a kind guide book for managers. It aims to showcase Maximo's enterprise management capabilities in Operations Performance Management to business managers who are on the lookout for ways to better exploit their assets, minimize costs, and increase over-all business performance.
Topics included in the book are
Maintenance Management in Maximo
Reports Running
Documents Management
The KPI Manager
The Maximo Manager's Guide to Operations Performance Management also features a section on arguably one of the most effective business tools today, the Balanced Scorecard implemented by TEAM Global's new product, MAX2BSC.
